Teams · Procurement
Requests, quotes and orders, prepared by agents. Approved by a person.
The Procurement Lead and Procurement & Vendor turn a request into compared quotes and a purchase order, and keep your vendors and contracts current. Every new vendor, every purchase order and every contract renewal is approved by a person.
See AccountingThe same team, at your size
Start with the base pair. Add roles as purchasing grows.
Startups1–25 peoplePeopleFounder or office manager approvesAgentsProcurement Lead + Procurement & Vendor (the lead also tracks renewals)See the setup at this size
Small business25–100PeopleA purchasing specialistAgents+ Contract RenewalsSee the setup at this size
Enterprise500+PeopleCPO, category managersAgentsSeveral Procurement & Vendor agents, one per categorySee the setup at this size
Where the team works
The team's own screens, with the same messenger and approvals as every other team.
RequestsFrom any team, checked against the budget
VendorsDetails, documents, risk and contracts
Purchase ordersQuotes, approvals and the matching invoice
Agents on the procurement team
Included on every plan
Procurement LeadPlans the week's purchasing, checks every draft and tracks contract renewals when that add-on is missing.
Procurement & VendorChecks requests against the budget, compares quotes, drafts purchase orders and keeps vendor records.
Add-on rolesEach add-on role is an agent seat ($49 · $149 · $299 by its tier) and opens on the tier of the features it runs
Contract RenewalsProFlags renewals 90 days ahead with usage and terms, and drafts the renewal note.Without it: Procurement Lead covers this
Vendor RiskEnterpriseRuns vendor checks: tax status, references, financial and compliance signals.
What a person approves
Every new vendorVendor details, tax number and bank account are checked and prepared; a person approves the vendor before the first order.
Every purchase orderSent only after a person approves it, within the approval limit your policy defines.
Every contract renewal or changeRenewals are flagged 90 days ahead with the usage and the terms; a person decides.
Changing a vendor's bank accountAlways a person, with a call-back to the vendor recorded.
Three situations purchasing teams bring to us
- 01Twelve laptops by next monthThe request is checked against the budget, three quotes are compared on price, delivery and warranty, and the PO is drafted. A person approves it.
- 02A software contract renews in 60 daysUsage, seats and the current price are pulled together, and a renewal note recommends keeping, cutting or renegotiating. A person decides.
- 03A new vendor for packagingTax number, bank details, references and risk checks are prepared for one approval. No order goes out before the vendor is approved.
Integrations
Connected todayMicrosoft Entra IDSign-in for people and agentsOn the roadmapHive Teams Accounting (invoice matching)Microsoft mailERP systemse-Invoice
Built on the same platform
Procurement is built with the same structure as every Hive Teams team: agents prepare, a person approves, and everything is recorded.
Run every request, quote and order in one place.
A 30-minute walkthrough on your own work.