Hive Teamshiveteams
How it works · Quality & Compliance

From a change to a closed record, every step on the document.

Agents draft, check and track. A person approves every document, signs every check result and closes every nonconformity.

See the Quality & Compliance team
The path

One document, six states

  1. 01ChangeFrom an event, a review or a request
  2. 02DraftWith its change record
  3. 03CheckAgainst the standard
  4. 04ApprovalBy the document owner
  5. 05PublishedTraining assigned
  6. 06ReviewPeriodic task opened
A rejected draft goes back to the Document Controller with the owner's comment.
01Draft

The Document Controller drafts the change with its record, ids and review date, and flags the parent and child documents.

Draft · QP-07 Supplier evaluation v4
Change · evaluation period 12 → 6 monthsquality-document-controller
Source · NC-112Nonconformity
Owner · Zeynep AksoyQuality
Parent · QP-01 Purchasing
02Check

The Quality Lead checks the draft against the standard and your own rules before a person sees it.

Check · quality-lead
03Approval

The document owner approves the version. Nothing is published without it.

Approval · QP-07 v4
04Publish and track

Read-and-understood is assigned, scenario checks are graded for the owner to sign, and the periodic review task is opened.

Tracking · QP-07 v4
Read-and-understood · 14 people, 3 agentsquality-training-acknowledgements
Scenario checks · 3 graded, signed by the ownerZeynep Aksoy
Periodic review · Nov 2027quality-document-controller
3 items tracked
One document, start to finish

A document change, start to finish

Demo data: one procedure change, from the draft to the signed check results.

QP-07 Supplier evaluation · v4
Mon 10:20quality-document-controllerDrafted the change from NC-112 with its record
Mon 11:05quality-leadChecked against clause 8.4 and the parent procedure
Tue 09:30Zeynep AksoyApproved v4 for publishing
Tue 09:31quality-training-acknowledgementsAssigned read-and-understood to 14 people and 3 agents
Fri 16:00quality-scenario-check-reviewerGraded 3 agent scenario checks
Mon 09:10Zeynep AksoySigned the check results
demo organization
Parallel work

Several records at once

Each record has one owner at a time; the lead keeps the month's plan.

Quality LeadDocument Controller4 documents in draft · 2 waiting for approvalTraining & Acknowledgements14 acknowledgements open · 3 overdueNonconformity & CAPA2 records in action · 1 at effectiveness checkInternal Audit PrepAudit plan ready · evidence 60% collectedZeynep Aksoy
Who does what

The same path with or without add-ons

With the base pair, the Quality Lead also covers training, scenario checks and nonconformities. Each add-on takes that load off the lead.

StepBase · Quality Lead + Document ControllerWith add-ons
Documents and change recordsDocument ControllerDocument Controller
Training and acknowledgementsQuality LeadTraining & Acknowledgements
Scenario checksQuality LeadScenario Check Reviewer
Nonconformities and CAPAQuality LeadNonconformity & CAPA
Audit prep and clause map—Internal Audit Prep · Standards & Clause Map

See a document change go from draft to signed on your own procedures.

A 30-minute walkthrough on your own work.