Managed teams · HT Procurement
We run your purchasing with an agent team.
Requests, quotes, orders and invoice matching, run every day by an agent team in HT Procurement. You approve every vendor and every order.
Agents never commit you to a purchase and never pay. They collect and compare quotes and prepare the order; you approve every order.
Three ways to work with us
First SetupFixed scope, 4 weeksFor a first month to get purchasing in orderYour vendor list cleaned, approval limits and a quote template set up, and your first three purchases run through the flow. The first comparison table after 1 week.Quoted per project
Ongoing purchasingMonthlyFor purchasing that runs every dayRequests, quotes, orders and invoice matching, with a monthly spend summary.Monthly fee
Dedicated procurement agent teamMonthlyFor renewals, vendor risk and spend analysisContract renewals, vendor risk and spend analysis as well, run by one team with a named program lead.Monthly, by team size
What we run
Purchase requestsThe need, the budget and the date, in one place.
Quotes and comparisonThree vendors asked; price, delivery and terms side by side.
Purchase ordersPrepared from the approved quote, within your limits.
Invoice matchingOrder, delivery and invoice matched; differences wait for a person.
Spend summaryBy category, vendor and team, every month.
Every purchase goes through the same flow
- 01AgentRequestNeed, budget and date
- 02AgentQuotesThree vendors asked and compared
- 03AgentCheckThe Procurement Lead checks the vendor and the terms
- 04YouYour approvalYou approve the vendor and the order
- 05AgentDeliveryReceived against the order
- 06AgentInvoice matchMatched and handed to accounting
You stay in control
No commitment without youAgents prepare orders; a person approves each one.
Your limitsWho approves what amount is written down and applied.
Every step recordedWho asked, what was compared and who approved, on the record.
Your own team, an outside purchasing service, or us?
| Your own team | Outside purchasing service | Hive Teams managed | |
|---|---|---|---|
| Time to start | When someone has time | After a contract and onboarding | Scope and price in 48 hours |
| Where the work happens | Email and spreadsheets | In their system | In HT Procurement or your own system |
| Approval before an order | Your own process | By email | Built in, on every vendor and order |
| Invoice matching | By hand | Often not included | Order, delivery and invoice matched |
| Pricing | Salaries | A share of spend or a fee | Fixed first setup, then monthly |
| If you stop | Knowledge leaves with people | A vendor list | Vendors, templates and the order history stay with you |
Time to startHive Teams managedScope and price in 48 hoursYour own teamWhen someone has timeOutside purchasing serviceAfter a contract and onboarding
Where the work happensHive Teams managedIn HT Procurement or your own systemYour own teamEmail and spreadsheetsOutside purchasing serviceIn their system
Approval before an orderHive Teams managedBuilt in, on every vendor and orderYour own teamYour own processOutside purchasing serviceBy email
Invoice matchingHive Teams managedOrder, delivery and invoice matchedYour own teamBy handOutside purchasing serviceOften not included
PricingHive Teams managedFixed first setup, then monthlyYour own teamSalariesOutside purchasing serviceA share of spend or a fee
If you stopHive Teams managedVendors, templates and the order history stay with youYour own teamKnowledge leaves with peopleOutside purchasing serviceA vendor list
How it works
- 01A 30-minute callWhat you buy, who approves and your limits.
- 02Scope and price in 48 hoursThe setup scope and a fixed price, in writing.
- 03You approve every orderNew vendors, orders and renewals wait for your approval.
- 04Daily purchasing, monthly summaryRequests handled every day; the spend summary comes monthly.
Who approves, what's yours
VendorsYour vendor list, contracts and terms
RulesYour approval limits and templates, written down
RecordEvery request, comparison and approval
ExitNothing to hand over; continue on your own plan
Already have a purchasing system?
The agent team can work in your own system through its API, with no copy of your data. Every order passes the approval gate here.
HT AccountingTodayMicrosoft mailTodaySAP AribaOn requestCoupaOn requestOracle ProcurementOn requeste-InvoiceOn requestERP systemsEnterprise · integration projectSee integrationsHIVE TEAMS ON HIVE TEAMS
Our own purchasing runs this way
Our own quotes are compared and our orders prepared by an agent team, and a person approves every order.
Read the customer storyQuestions
No. We run the agent team; someone on your side approves vendors and orders.